Stop chasing policy sign-offs.
No more emailing PDFs, ticking spreadsheets and nagging people one at a time. Polisquare sends each policy to the right people, shows you who hasn't signed, and keeps the record for you.
Invite-only pilot. Simple per-organisation pricing, not per person.
Staff handbook
Version 5.0 · sent to 30 people on 23 Oct 2026
24 of 30 signed
Sign by 6 Nov 2026
Not signed yet
- Pending
Ben Cole
Not chased yet
- Pending
Dan Price
Last chased 28 Oct
- Pending
Ellie Moss
Not chased yet
- Pending
Gus Tran
Joined 27 Oct
and 2 more
For anyone who needs to know their people have read the rules, and to prove it when asked.
ISO 27001
Staff acceptance of your security policies, ready for surveillance audits.
Cyber Essentials
People who know the rules on devices, passwords and access.
Client questionnaires
A confident yes to "can you evidence staff awareness?"
HR and regulators
The handbook, harassment and data protection policies, all signed for.
Sound familiar?
Policy sign-off is simple until you have thirty policies, thirty people and an auditor booked for Tuesday.
The usual way
Email to All Staff
"Reminder: please read the attached handbook and reply to confirm"
Policy_tracker_FINAL_v3.xlsx
Ben: ? · Ellie: chased x2 · Dan: left?
Reply from Dan
"Pretty sure I read it when I joined"
Your auditor
"And which version did they read?"
The Polisquare way
- 23 OctHandbook v5.0 sent to 30 people, sign by 6 Nov
- 27 Oct24 signed, each against version 5.0
- 28 Oct6 reminded in one click
- Audit dayRegister exported, every name, date and version
Set it up once. Stop thinking about it.
- 01
Drop in your policies
Upload your Word documents in one go.
- 02
Invite your people
Add them by email and choose who reads what.
- 03
Watch it fill up
Signatures arrive. Outstanding people stay visible until they sign.
- 04
Export when asked
A register or the signed copies, in seconds.
Easy enough that people actually do it.
One email, one link, one button. Staff read on their phone or laptop and sign in under a minute, with nothing to install.
Add a few quick questions if you want people to show they've understood it, not just scrolled to the bottom.
Staff handbook
Version 5.0 · please sign by 6 Nov 2026
7.1 Holiday requests should be made at least two weeks in advance through your manager.
7.2 You may carry over up to five days into the next holiday year.
Ticked: I have read and understood version 5.0 of the staff handbook.
Sign policyYour tracker, without the tracking.
The spreadsheet you've been keeping by hand now keeps itself. People down the side, policies across the top, and a tick for every signature.
Download it whenever someone asks, already formatted.
| Name | Handbook | Info security | Data protection | Acceptable use | Anti-harassment |
|---|---|---|---|---|---|
| Amira Shah | Signed | Signed | Signed | Signed | Signed |
| Ben Cole | Not signed | Signed | Signed | Signed | Signed |
| Chloe Ward | Signed | Signed | Signed | Signed | N/A |
| Dan Price | Not signed | Signed | Not signed | Signed | Signed |
| Ellie Moss | Not signed | Signed | Signed | Signed | N/A |
| Femi Ade | Signed | Signed | Signed | Signed | Signed |
No more re-sending everything for a typo.
Small fixes go out without anyone signing again. Real changes go out as a new version, with the changes highlighted so people read what's new, not the whole thing.
Changes: version 4.2 to 5.0
Staff handbook
7.2 You may carry over up to deleted: three inserted: five days into the next holiday year.
How should this go out?
- Minor correction. Existing signatures stand.
- New version. Everyone signs again. (selected)
Why the record holds up
A record nobody can quietly edit.
Each signature carries a fingerprint of the exact text that was signed. Change a single character and the fingerprint changes, so nobody can argue about what was agreed.
Try changing a word
- Fingerprint when signed, 27 Oct 2026 14:05
- Working it out…
- Fingerprint of the text above
- Working it out…
Simple per-organisation pricing.
One price for your organisation, however many policies you have. Full pricing will be announced soon.
- Every feature during the pilot
- Unlimited policies and versions
- Chasing and exports included
Questions you might have
How long does it take to set up?
Usually an afternoon. Upload your Word documents, invite your people and send. Nothing to install for you or your staff.
Our staff have already read our current policies. Do they have to sign them all again?
No. Record who has already read what in one go, then use Polisquare for new policies and new versions.
What if someone ignores the reminders?
They stay on your outstanding list, marked overdue once the date passes, with a record of every reminder. You'll always know who to talk to.
Where is our data kept?
In the UK. Polisquare holds your policies and your staff's names, email addresses and signatures, and nothing more sensitive than that.
Can I see it first?
Yes. Book a 20-minute walkthrough and we'll show you the whole thing with your own policies.